10 tips for choosing the right location for a company party
A well-organized corporate event can have a powerful, positive impact on your business. Reasons for a company party can be:
- As a token of appreciation. After all, you take the trouble to give your guests a nice day / evening.
- Team building and internal networking
- Attract new customers
- Retain existing customers
- Introducing new products or services
- Give back to the local community
- Thank customers for their business
Choosing the right venue has a huge impact on the overall success of a corporate event and is a decision that should be made as quickly as possible. If you are organizing a company party, you must First determine where the event will be held. Not all event locations are suitable for a business event. The venue must be suitable for the number of guests, provide food, drink, and/or catering options, are in a convenient location and may offer special amenities that you wish for your guests. Because you are organizing a business event, the location must also have a professional appearance that fits the company brand.
Here are a few tips that will help you choose the perfect location for your company party:
Convenient location
It is very important to find a location that is centrally located. If your guests come from different locations, you want your location to be easily accessible. A location close to major highways and roads makes it easier for your guests. If your company party is easy to reach, more people will come.
Size of the room
When organizing a corporate party, the size of the room should of course be taken into account. Although most people realize that the location must have the capacity have to accommodate the expected number of guests, they often forget that some locations can also be too large. You don't want the space to be too empty or seem too empty if you only have a quarter of the capacity of the hall of guests expected. This can make the event look unprofessional simply by holding the party in too big of a room. In addition, take into account any activities during the event. Do you need a space where people can get ready or change? Do you have special guests who need some private space to get ready to present? If guests travel long distances does the location offer the possibility to spend the night?
Parking
Keep in mind the number of parking spaces at the location you are considering. If the venue doesn't have enough parking, you'll have a parking problem. The complaints are already coming in before your event starts! Look for a location with enough parking space for the number of guests you expect. If the location is perfect but doesn't have parking, see if you can get a nearby parking can be reserved. Offer a shuttle service so people don't have to walk far, or consider valet parking.
Eating, Drinking and Catering
Determine whether the venue can provide food and drink, or whether you will need to hire an outside caterer. If the venue offers food and drinks, ask about the minimum number of snacks and drinks that you have to decrease. If you need to hire a caterer, ask what facilities they have for your caterer's needs. Are there kitchen, refrigeration and other food service facilities? Is there a separate loading and unloading area? for the caterer? How can the location help the caterer with what he or she needs?
Logistics
There is a lot of logistics involved in organizing a company party. Check if the location offers tables, chairs, cutlery. Do they have modern audio/video and sound equipment on site. To be these items included or do you have to rent them extra? If you have to rent every part that you use at the party, the costs add up considerably.
Be aware of limits and rules
Most event venues have limits on party start and end time, bar catering and Opening times, music/sound volume level, decoration etc. Ask about these aspects of the event in advance to avoid disappointment or embarrassment later during the party.
Let the location help you
Professional event venues do this stuff all the time. That is why they know the local, quality food suppliers to meet your other needs. Ask the location for recommendations for caterers, photographers, DJs, decorators, etc. that you may need. They want your event to run as smoothly and successfully as you do, so don't hesitate to ask for their help.
Find something unique
Forget the stuffy, dated conference center or the windowless event hall. Stay away from the side room of the local sports bar. Look for special event locations with a story. Consider non-traditional event venues such as historic sites, hot spots, or venues with spectacular views. Give your guests something to remember and talk about the next business day.
Don't wait!
Once you've found the right location, book it right away! Many people wait and continue to consider their options or hope for a cheaper location. Good locations fill up quickly, several months or even years in advance. It is always best to arrange the venue reservation well in advance so that you can move on to the other details you need to plan.
Choose Rotterdam for your next company party
Rotterdam is a vibrant city and has a great nightlife, but there is always something to do during the day as well. For example, combine your company party with going out in one of the trendy clubs or with a cruise through the port of Rotterdam. Rotterdam is full of special event locations and all locations are easily accessible by car, bus, train, metro, tram and bicycle. At a number of event locations, the water taxi even stops in front of the door. The most popular event locations in Rotterdam - which we regularly decorate with our balloons - can be found below.
